MEETINGS

MEETINGS
1. The Annual meeting of the National Association shall be held at
the place where the Finals is held the day after the said rodeo contest.
2. Each State/Provincial Member Association shall be entitled to two
delegates and one National Director, which delegation shall be entitled
to cast one (1) vote, which must be cast by the National Director,
for said State/Provincial Association, providing that the State/
Province is in good standing with the NHSRA. The member
State/Provincial Association must certify the names of their official
delegates to the National Secretary within five (5) days following their
State/Province Finals Rodeo and said certifications may also contain
the names of alternates to serve in the absence of the delegates.
3. Notice of the Annual meeting of members shall be given by the
National Secretary at least thirty (30) days and not more than sixty
18
(60) days before the Annual meeting and notice of any amendments
to the By-Laws proposed by any State/Provincial Association will be
included in said notice. Said notice shall also direct that the
State/Provincial Associations must notify the National Secretary as to
the names of their delegates and alternates within five (5) days following
their State/Province Finals Rodeo.
4. The order of business at each Annual meeting shall be fixed at the
beginning of the meeting and shall include, among other things:
a. Roll call by states
b. Address of the president
c. Minutes of previous meeting
d. Report of Board of National Directors
e. Reports of Officers
f. Reports of standing committees
g. Report of special committees
h. Election of National Directors & officers
i. Miscellaneous business — old and new
j. NEW BUSINESS discussed and passed on by the delegates will
be placed on the agenda for the Mid-winter Directors Meeting for
final action.
5. The meetings will be conducted under Robert’s Rules of Order.
6. A majority of the member associations shall constitute a quorum
of any meeting of the members. A Quorum must be in attendance at
a meeting for any official legal transaction of business.
7. A regular meeting of the Board of National Directors shall be held
in Mid-winter of each and every year and notice and consent of this
meeting shall be given in the same manner as provided for in the
Annual meeting.
8. In the intervals between meetings of the Board of National
Directors the President of the Association may refer and submit by
mail, telephone, or telegraph to the members of the Board of National
Directors definite questions relating to the affairs of the Association
which in the opinion of the President, require immediate action on
the part of the Board of National Directors. The result of such a referendum,
which requires a majority vote of the members of the Board
of National Directors, shall control the action of the Association and
of its Board of National Directors, officers, sections, committees,
agents and employees.