COMMITTEES

COMMITTEES
1. Standing Committees:
a. Each committee shall consist of at least three members who

must be National Directors, and the members shall be notified by the
President. Committee chairmen and members are to be appointed by
the officers and executive committee at a meeting to be held after or
during the National High School Finals Rodeo and approved by the
Board of National Directors at the opening meeting. If three or more
board members dissent on the appointments to said committee, then
a referendum shall be conducted.
b. Non-National Directors may be assigned to committees, for
advisory and/or information purposes only, but they shall not have a
vote.
c. All Committee expenses to NHSRA should be itemized and be a
part of each Committee Report.
d. The Association shall have the following standing committees:
(1) Executive Committee - Chairman - President. The
Executive Committee shall meet when necessary as determined by the
President. This Committee shall also be responsible for, but not limited
to, providing job descriptions for Executive Director in regard to
the operation of the NHSRA office and other duties, establish annual
written performance evaluation for the Executive Director, and
review salaries, benefits, and establish and maintain a formal written
schedule for same.
(2) Nominations Committee. The purpose is to prepare a
slate of candidates for office. The Nominating Committee will convene
at the Mid-winter Board of National Directors meeting to consider
nominees for national officers and executive committee.
Nominations shall be made by National Directors and/or
State/Provincial Delegate. Nominations will be made in writing at
least one (1) day prior to the National High School Finals Rodeo.
In the absence of two or more written nominations, for an office,
the Nominating Committee shall consider all other possible candidates.
At the National High School Finals Rodeo the Nominating
Committee will interview prospective nominees and present a slate of
candidates to the National Board of Directors at the Annual Meeting.
Nominations for any office will be accepted from the floor at the time
of elections.
(3) Public Relations. The purpose of this committee is to
monitor and assist in the representation of the association in all promotional
efforts and to assist in obtaining sponsorships for awards
and scholarship programs. Promotional efforts include, but are not
limited to, the NHSRA Times, the NHSFR Official Program, NHSFR
signage and any brochures and videos designed to improve public
awareness and increase membership. The committee shall not only
act as an advisory committee to the NHSRA staff in regards to promotions,
but shall also attempt to assist in providing financing for

awards and scholarship programs by contacting existing and potential
sponsors. The committee shall approve all awards given at the
NHSFR. The president and secretary of the National High School
Rodeo Foundation will be seated on the Public Relations Committee
for informational purposes and to have input in the scholarship program.
(4) Rules and By-Laws Committee. This committee will
meet prior to the Mid-winter meeting. Any rule changes must be submitted
in writing through the state/province’s National Director to
the Rules Committee, at least 30 days prior to their meeting. All Queen
Contest Event rule changes will go to Queen Committee for their recommendations
before being considered and acted upon by the Rules
Committee. These proposed changes will be considered and acted
upon by the Rules Committee. These proposed changes will be mailed
to all National Directors prior to the Mid-winter meeting. Final
Action will be taken at that meeting. The rulebooks will be presented
and delivered prior to the first of September of that year.
(5) Budget and Finance Committee. The purpose of this
committee shall be to establish and oversee the annual budget of the
association, direct and review the annual audit, review all financial
procedures and accounting of the association. The committee will
also monitor all of the funds, expenses and properties of the association.
(6) Insurance Committee. At the direction of its chairman
and working in conjunction with the NHSRA Insurance Broker, this
committee assumes the responsibilities for the placement and continuity
of the NHSRA Insurance Program.
(7) Youth Advisory Committee. This Committee is to
assure that the students and student officers are represented on a
national level. The committee will handle all elections of National
Student Officers and Finals Event Directors. The committee will
organize student delegate meetings and direct all student officers
meetings and organize all promotional trips.
(8) National High School Finals Rodeo Approval
Committee. This committee will prepare and provide forms for any
city anticipating hosting the National Finals Rodeo to report to this
committee on facilities available for producing the Rodeo. The form
to include stable facilities, grand stand seating capacity, arena size
and number of chutes, all arena facilities, contestant accommodations,
spectator accommodations, office space, meeting space available.
This committee maintains approved sites four (4) years in
advance at all times.
(9) Contestant Entertainment. This Committee is to provide
and supervise entertainment for contestants.

(10) Rodeo Personnel Committee. This committee is to
research and acquire resumes from prospective personnel for the
annual National High School Finals Rodeo. Committee will pick a
roster of personnel by the Annual Meeting to be voted on and
approved by the full Board for the following years finals to be reaffirmed
at the Mid-Winter Meeting and to have contracts signed by
that time. Personnel to include all judges, flaggers, timers, secretaries,
announcers, bull fighters and one pick-up man.
(11) Rodeo Safety Committee. This Committee will develop
and promote Rodeo Safety.
(12) Queen Committee. This Committee will submit for
approval by the full board, at the Mid-Winter Meeting, names of the
Queen Judges for the upcoming Queen Contest. The committee will
recommend to the National Board, for approval, what travel and
commitments the Queen may be allowed, to represent the National
High School Rodeo Association. The committee will handle all scheduling
of travel arrangements, chaperoning and expense reports with
the Queen and the National Office. This committee will consider proposed
Queen Contest Event rule changes and will recommend to
Rules Committee what course of action the Queen Committee would
prefer.
(13) Animal Welfare Committee. This committee is
charged with the mission of ensuring humane treatment of livestock
including performance horse, timed event and cutting cattle, goats
and rough stock used in high school rodeo.
(14) Livestock Inspection Committee. This committee
is to inspect all livestock prior to Rodeo for their breed, size,
weight, horns, health and physical being as to meeting all livestock
event requirements, and then daily for health and physical being.
(15) New States/Provinces Admission Committee.
The Executive Committee will serve as this committee. The duties of
this committee shall be to investigate the facilities, capabilities and
character of those applying, and accepting or rejecting. It is suggested
that at least two (2) of the committee members investigate by personal
inspection. A decision may be made by correspondence. Upon their
approval the new State/Province shall be admitted on a temporary
basis for 2 years and a National Director seated for informational
purposes; that State/Province will then become a full member with a
vote after approval by the Board of National Directors at their Annual
Meeting, following the temporary period. If that State/Province is
rejected by the Board of National Directors it shall no longer be a
member on any basis. New States/Provinces on temporary approval
may participate at National High School Finals Rodeo if their
State/Province finals are approved by the inspection teams, and a

representative has attended one National meeting. Expenses for the
Inspections will be NHSRA’s.
(16) Planning and Steering Committee. The purpose of
this committee is to set out goals and directions for the NHSRA. The
committee will act only in an advisory capacity, and as a committee
will have no decision making authority. This committee will present
to the NHSRA a five to ten year plan of growth and expansion. The
committee will also act as a resource base for the Board and upon
direction of the Board will give advice and opinions. The committee
will be comprised of all Past Presidents, in good standing, whether
they are active National Directors, or retired National Directors, and
three active National Directors. Former National Directors, in good
standing, of the non-Past President’s status could be invited by this
committee for their input as needed. A past president of the
Association shall chair this committee. All committee members shall
have a vote on this committee; this is an exception to Article VII (1b).
The non-National Directors shall not have a vote on the NHSRA
Board.
(17) Grand Entry Committee. The purpose of this committee
is to set guidelines for grand entries at the National High
School Finals Rodeo. This committee will address safety issues concerning
the grand entries, guidelines for conducting the grand entries,
make recommendations to the Rules Committee concerning any
grand entry rules and appoint personnel to assist with organizing
and staging the NHSFR grand entries. This committee will also make
decisions on any special themes and color schemes for the grand
entries as well as any flag presentations and opening ceremonies.
(18) Membership Development Committee. This committee
is charged with the mission to enhance membership in the
National High School Rodeo Association, to develop ways to promote
membership, develop and explore additional categories of membership
in the NHSRA and evaluate membership benefits.
(19) Crisis Fund Committee. This committee shall have
charge of the NHSRA Crisis Fund including setting all guidelines for
assistance, eligibility, payment and other considerations. This committee
will also be responsible for fund raising for the Crisis Fund,
determining and approving sources of income for the fund as well as
approve all investments and how the fund is managed financially.
The committee will be responsible for approving the application for
assistance, reviewing all applications received and approving any
assistance the fund can provide a member and his/her family.
2. Other Committees:
Other committees not having and exercising the authority of Board of
Directors in the management of the Association may be designated by

the President. Any member thereof may be removed by the person or
persons authorized to appoint such member whenever in their judgment
the best interests of the Association shall be served by such
removal.